Terms and Conditions

 The following are the Terms and Conditions (T&C) and Privacy Policy that apply to you as a user of PHOTOMYTOKYO. By completing a booking on PHOTOMYTOKYO, you agree unequivocally to the T&C and Privacy Policy below. PHOTOMYTOKYO, PHOTOMYTOKYO  and its subsidiaries/partners, collectively called PHOTOMYTOKYO, also reserves the right to change, amend in part or in whole, these T&C and Privacy Policy.

As a result, the terms applicable in the future may vary from those applicable in this instance. At no time is PHOTOMYTOKYO obliged to inform you of these changes.

1. Overview

PHOTOMYTOKYO offers an internet-based service through its website, www.photomytokyo.com (henceforth to be referred to as The “Site”), that allows you to book a photo shoot in several cities around Japan by selecting a photographer. Protecting our customers’ private information is our highest priority. These T&C also cover the Privacy Policy and governs all data collection and usage by PHOTOMYTOKYO, including through the Site. By using the Site, you consent to the data collection and usage practices described in this Policy.

2. Data Collection

PHOTOMYTOKYO will collect personal data about you and your shopping behavior, past travel experiences, which includes but is not limited to your name and email, demographic information such as age and gender, with the aim to give you a better experience and show you relevant information, and to complete the purchase transaction.

PHOTOMYTOKYO makes use of cookies to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.

PHOTOMYTOKYO stores information about your computer hardware and software. This information can include: your IP address; browser type; domain names; access times; and referring website addresses. This information is used for the operation of the Service, to maintain quality of the Service, and to provide general statistics regarding use of the Site. By using PHOTOMYTOKYO you agree to allow PHOTOMYTOKYO to collect your personal information. Your information will not be sold or given to other third-party services/products not related to PHOTOMYTOKYO.

PHOTOMYTOKYO encourages you to review the privacy statements of websites you choose to link to from the PHOTOMYTOKYO website so that you can understand how those websites collect, use and share your information. PHOTOMYTOKYO is not responsible for the privacy statements or other content on websites outside of the Site.

3. Use Of Your Personal Information

PHOTOMYTOKYO collects and uses your personal information to operate the Site and deliver the services you have requested. PHOTOMYTOKYO may also use your personally identifiable information to inform you of other products or services available from PHOTOMYTOKYO and its affiliates. PHOTOMYTOKYO does not sell, rent or lease its customer lists to third parties. PHOTOMYTOKYO may keep track of the websites and pages our users visit within PHOTOMYTOKYO in order to determine what PHOTOMYTOKYO services are the most popular. This data is used to deliver customized content and advertising within PHOTOMYTOKYO to customers whose behavior indicates that they are interested in a particular subject area.

PHOTOMYTOKYO will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on PHOTOMYTOKYO or the site; (b) protect and defend the rights or property of PHOTOMYTOKYO; and, (c) act under exigent circumstances to protect the personal safety of users of PHOTOMYTOKYO, or the public.

4. Security Of Your Personal Information

PHOTOMYTOKYO secures your personal information from unauthorized access, use or disclosure. When personal information is transmitted to other websites, it is protected through the use of encryption, such as the Secure Sockets Layer (SSL) protocol.

5. Email & Promotions

PHOTOMYTOKYO from time to time will contact you through email or other medium, to update you of special promotions or things that are going on with PHOTOMYTOKYO. But using this service you agree to subscribe to receiving these emails and messages. You can unsubscribe at anytime by clicking our unsubscribe button at the bottom on the email or by contacting our support team.

6. Opt Out & Unsubscribe

We respect your privacy and give you an opportunity to opt-out of receiving announcements of certain information. Users may opt-out of receiving any or all communications from PHOTOMYTOKYO by contacting us using the contact information listed in the Contact Information section of this Policy.

7. Copyright

PHOTOMYTOKYO and you as our client will own the copyright of the pictures from your photo shoot. The photographer however does not own the copyright. By using PHOTOMYTOKYO you agree to let PHOTOMYTOKYO use the photo shoot pictures at its own discretion on the media channels owned by PHOTOMYTOKYO, including by not limited to the PHOTOMYTOKYO SITE and INSTAGRAM ACCOUNTS.

You acknowledge that PHOTOMYTOKYO will own the copyrights of all the photos that PHOTOMYTOKYO created and produced, and we reserve the right to use them to promote the PHOTOMYTOKYO business, therefore, you agree to give PHOTOMYTOKYO consent for all the photographs and videos produced by PHOTOMYTOKYO to be published, displayed or used for the benefit of PHOTOMYTOKYO (e.g. editorial, and exhibition) and to release all the rights to claim for any the profit or further compensation, in whatsoever manner, that may arise from such use.

However, PHOTOMYTOKYO will make every effort not to use your pictures in external media channels not owned by PHOTOMYTOKYO, without your permission. You agree to release PHOTOMYTOKYO and the relevant photographer from all liability for libel, invasion of privacy, and all causes of action whatsoever in relation to the photos their making and use, you or your property including without limitation any liability for alteration of the photos, whether intentional or otherwise, that may occur during the making, editing or subsequent use of the photos.

8. Booking Time

PHOTOMYTOKYO acts as a reservation system for photographers. By booking a photographer for example from 4pm till 6pm, you only have them available for you during those 2 hrs. If you choose to travel from point A to B, that will be part of the 2-hour reservation. Should you come late to the photo shoot, that will also be deducted from the 2-hour photo shoot.

9. Photo Editing Time

Max 5 business days after the photo shoot.

10. Editing

PHOTOMYTOKYO editing team will edit all the images we provide to you. We edit for brightness and color. We do not photoshop images to make people look slimmer, thinner, or remove objects. We edit to bring out the beauty of the photo shoot. PHOTOMYTOKYO has its own editing style. You cannot request your own editing style. We will match the editing style of your requested photographer’s portfolio.

11. Travel Expense

Our photographers are local photographers in the city where you will do the photo shoot. Therefore, there are no travel or accommodation expenses. However, if you want your photo shoot to happen on remote places that are more than 1 hour outside of the city center, there might be an additional charge. Please check with our support team prior to your booking.

12. Other Expense

Entrance fees to such places like Theme parks are not included in the 2-hour fee. Should there be an entrance fee, you will have to pay for the entrance fee for the photographer.

13. Theft

PHOTOMYTOKYO and the photographer are not responsible for theft during the duration of your photo shoot.

14. Refund Policy

We are here to capture your most memorable moments. We truly understand that things happen and plans can change. If you have already booked a session but cannot make it, we will be happy to cancel it for you and give you a full refund, with a cancellation charge of 30% of your shooting fee. However, if you cancel your session in less than 3 (three) days before your session, no refund will be issued.

If you would like to reschedule your photo session to an earlier or later time within the session date, we can arrange that for you free of charge, provided that the assigned photographer is available. If you would like to move your session to a different date, we can arrange that for you with a rescheduling charge of US$25. This, however, does not apply to bookings made using discount or promotion codes. No refund will be issued and rescheduling is not permitted for sessions purchased during promotions.

15. Injury

By booking a photo session with PHOTOMYTOKYO you waive or give up certain legal rights, including the right to sue of claim compensation following an accident, now or in the future. You agree to waive any and all claims, and release PHOTOMYTOKYO and the photographer from all liability and agree not to sue PHOTOMYTOKYO and the photographer, which can be a company, for any personal injury, death, property damage or other loss that I sustain during or as a result of a PHOTOMYTOKYO photo session. You as a client, hereby agree as follows:

  1. To waive all claims that I have or may in the future have against PHOTOMYTOKYO and the photographers, and to release PHOTOMYTOKYO and the photographers from any and all liability for any loss, damage, expense or injury including death that I may suffer or that my next of kin may suffer as a result of my participation in PHOTOMYTOKYO photo sessions, due to any cause whatsoever, including negligence, PHOTOMYTOKYO of contract, or breach of any statutory or other duty of care on the part of PHOTOMYTOKYO and/or the photographer.

  2. To hold harmless PHOTOMYTOKYO and the photographers from any and all liability for any property damages or personal injuries to any third party resulting from my photographic activities or related activities to the photo shoot, which might include walking, hiking, climbing, getting on a boat, or other activities that are related to the photos;

16. Changes To This Policy

PHOTOMYTOKYO will occasionally update this Privacy Policy to reflect company and customer feedback. PHOTOMYTOKYO encourages you to periodically review this Policy to be informed of how PHOTOMYTOKYO is protecting your information.

17. Contact Information

PHOTOMYTOKYO welcomes your questions or comments regarding this Privacy Policy. If you believe that PHOTOMYTOKYO has not adhered to this Statement, please contact PHOTOMYTOKYO at: contact@photomytokyo.com

I CONFIRM THAT I HAVE READ AND UNDERSTOOD THIS RELEASE AGREEMENT PRIOR TO BOOKING MY PHOTO SESSION WITH PHOTOMYTOKYO AND I AM AWARE THAT BY SIGNING THIS RELEASE AGREEMENT I AM WAIVING CERTAIN LEGAL RIGHTS WHICH I OR MY HEIRS, NEXT OF KIN, EXECUTORS AND ADMINISTRATORS, ASSIGNS, AND REPRESENTATIVES MAY HAVE AGAINST PHOTOMYTOKYO, its employees, directors, shareholders and the photographers.